THE CYPRUS THIRD AGE, hereinafter referred to as the «C3A», treats your privacy seriously. This privacy policy sets out how we will deal with your ‘personal information’, i.e. information that could identify or is related to the identity of an individual.

What personal information do we collect?

When you express an interest in becoming a member of the C3A you will be asked to provide certain information. This includes:

• Forename(s)
• Surname/Family name
• Address
• Home telephone number
• Mobile number
• Email Address
• Interests

The C3A provides all members with a unique membership number.

How do we collect this personal information?

All the information collected is obtained directly from you when you complete a membership application form. When you provide this personal information, we ask that you provide consent for us to store and use your data on the application form. Your consent is required to ensure we comply with Data Protection legislation, (GDPR).

How do we use your personal information?

The C3A uses member’s personal information in the following ways:

• To provide C3A activities and services to our members.
• For administration, planning and management of the C3A.
• To communicate with our members about C3A activities and services.
• To monitor, develop and improve the provision of C3A activities.

We will send members messages by email of C3A activities, telephone or postal communications will only be used in exceptional circumstances.

With whom do we share your personal information?

Access to membership data is restricted to:

• Those committee members having a specific need for the purpose of managing the C3A.
• Group leaders who are members of the C3A who maintain lists of their group members.
• A list of all members is maintained by the Membership Secretary.
• A list of all Group Leaders is maintained by the Group Coordinator.
• The Communications Officer maintains a secure database of members details that are used for booking events and e-voting purposes.

The C3A will not disclose members data to organisations outside the C3A without the member’s prior consent, except as required by the statutory authorities according to the laws of the Republic of Cyprus.

How long do we keep your personal information?

We keep your information while you remain a member of the C3A. Once you leave the C3A any personal information the C3A has on file about you will be deleted.

How your information can be updated or corrected?

To ensure the information we hold is accurate and up to date, members need to inform the C3A of any changes to their personal information. You can do this by contacting the Membership Secretary by email or by clicking the link at the foot of any C3A email to the on-line form.

How do we store your personal information?

Members data is stored in a password protected membership spreadsheet by the Membership Secretary and an encrypted database by the Communications Officer. Information used to recover information in the event of a failure is stored securely in the cloud.

The Membership Secretary stores completed Membership Application and Membership Renewal forms.

The C3A Group Leaders maintain lists of members in their group(s).

Availability and changes to this policy

This policy may change from time to time. If we make any material changes we will make members aware of this via the newsletter and email notifications.

Contact

If you have any queries about this policy, need it in an alternative format, or have any complaints about this policy, please contact the C3A via the Contact Form.

Website privacy

Credit card and banking details

To facilitate on-line membership renewals we use the secure payment system Stripe. Information members include on the renewal form, which includes their credit/debit card details, are processed by Stripe and renewal fees (less the Stripe processing fee) are deposited in the C3A bank account.

For further information about how Stripe processes you credit/debit card details, please refer to the Stripe Global Privacy Policy.

The C3A does not retain members’ credit card details.

External sites

We are not responsible for the content or reliability of websites to which we link, nor should listing be taken as endorsement of any kind. We cannot guarantee that these links will work all of the time and we have no control over the availability of linked pages. We advise you to read the privacy policy of external sites before disclosing any personal information.

Cookies

COOKIES are small text files that are placed on your computer to help provide a better user experience.

The cookies themselves do not contain any personal information, and we do not use cookies to collect personal information and we do not use tracking cookies.

We use third-party advertising companies to serve ads when you visit our website. These companies may use information (not including your name, address, email address or telephone number) about your visits to this and other websites in order to provide advertisements about goods and services of interest to you. If you would like more information about this practice and would like to know your options in relation to not having this information used by these companies, click here.

We also use cookies to compile visitor statistics, such as how many people have visited our website, what type of technology they are using, how long they spend on the site, what pages they look at etc. This helps us to continuously improve our website. These so called ‘analytics’ programs also tell us how people reached this site (e.g. from a search engine) and whether they have been here before and help us to develop our services to you. We use Google Analytics for these features.

As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your web browser.

We suggest consulting the Help section of your web browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

Please note that by deleting our cookies or disabling future cookies you may be unable to access certain areas or features and facilities of our site.

Remember the risks whenever you use the internet

There are other Internet sites or services that may be accessible through this website that have separate data and privacy practices that are different to ours, and therefore we disclaim any responsibility or liability for their policies or actions. Please contact those vendors and others directly if you have any questions about their privacy policies.